How do you manage your to do list?
Do you have a system?
If you don’t, don’t stress.
It’s not embarrassing to not yet have a system in place.
This never really worked out. Quite honestly, it’s best to have one place to refer to. No room for confusion, no dilly dallying, no looking or searching – just knowing exactly where to look.
Here’s what I’d recommend you do in order to get yourself established into a To Do regime, if you don’t yet have one.
This is 100% applicable to both your business and your personal life.
What’s easiest for you? Easiest is best as you’ll be more likely to stick to it!
Is it easier for you to carry a paper diary, or notepad? Or would you prefer type things up in Evernote, or an online to do list app lick tick tick? Maybe even have the best of both worlds, and write, via stylus, into an app such as ‘Noteshelf’ on your iPad.
Experiment and see how it feels. No one said that whatever you choose today needs to be your choice forever! Just give it a go and see what you like.
Review and update your to do list daily. Without fail. Get all that ‘stuff’ out of your head. Personally, I have a notepad called ‘diary’ on Evernote. Each day, I create a note. I do this by copying and pasting yesterday’s to dos (so as to ensure nothing drops off the list), checking off/deleting any that are already complete, then once I get to the office, I review my email etc and add today’s to dos to the list, too.
Voila. My master list.
For every item on the list, prioritise it. For me, ‘A’ means today, ‘B’ means tomorrow, ‘C’ means this week, ‘D’ means longer term.
4. Eliminate overwhelm
Sometimes my list seems a mile long. This can be really overwhelming and instigate thoughts about how I’ll ever get it all done!
In those instances, I add another column to my list – ‘duration‘. It really helps to list down how long I estimate each task will take.
For example, some days I might have 15 things to do, and they’re all priority A. This could have a tendency to throw me into a bit of a tailspin.
When I take duration into account, though, maybe they only add up to being 2 hours worth of effort.
Seeing the list in that light (i.e. as 2 hours worth of ‘stuff’, not as 15 separate, potentially overwhelming items) can decrease stress as compared to just seeing a never ending list.
5. Stick to it
Keep doing this. All that mental clutter of items in your head will slowly but surely disappear, as you get it all down on paper. Don’t accept yourself scrawling up things on the back of your hand, or on a scrunched up post it note or the back of a Woolworths receipt! One place, one list means no lost paper or ink washed off your hands! If a paper diary doesn’t work, try electronic. If that doesn’t work, try a to do list app. Just keep trying things until you find something you like.
Don’t forget, if you choose the electronic route, my FREE Embracing Evernote course is out now! In that course, you’ll Find one of the bonus modules covers a more advanced to do list management method that you might love, too! I certainly do!
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Until next time